Registration & Tuition

Registration for Classes

Registration is conducted at RCC prior to the beginning of each semester. Current information about the registration schedule and registration procedures is published each semester on the RCC website. Students are responsible for complying with registration policies and procedures as well as meeting established deadlines.

Students may register in person at the Glenns Campus, Warsaw Campus, New Kent and King George site, or Kilmarnock Center for classes taught at any location. Eligible students may also register online via myRCC on the RCC website. All students are encouraged to register for classes as early as possible. Registration dates and class schedules can be found on the RCC website. Tuition and fees may be paid in person on the Glenns or Warsaw Campus or online via myRCC. Registration is not complete until tuition and fees are paid.

Students are strongly encouraged to meet with their Navigator or academic advisor to discuss course selection prior to registering for classes to ensure curricular requirements are being met.

Students with academic holds on their records due to academic suspension or dismissal cannot register until granted readmission by submitting an admissions appeal. Admissions Appeal Forms can be obtained from the Admissions and Records offices. Students with administrative holds on their records (holds resulting from unpaid library charges, financial aid overpayments, or other student debts to the college) cannot register until their record is cleared.

Inquiries and requests for information pertaining to registration should be addressed to:

Admissions & Records Office:

Glenns Campus
(804) 758-6740
(804) 758-6760 TDD

Warsaw Campus
(804) 333-6740
(804) 333-6760 TDD

Online Registration

Eligible students may register online via myRCC during the published registration periods. Students may add classes online during the add period designated in the online class schedule for any given session (15-week 8-week, etc.). Students should refer to the online class schedule for dates.

Classes can be dropped online through the last day of the drop period. Web registration instructions can be found on the Class Schedule webpage.

Adding, Dropping, or Auditing a Course

Addition of a Course

After a session has begun, students may add a class or change class sections according to the semester calendar published in the online class schedule. Students can add classes online via myRCC or submit an add form to the Admissions and Records Office during the published add period. Students are responsible for ensuring that they add classes by the published deadline. Students cannot add a new class or change sections after the published deadline.

Dropping a Course with a Refund

Students will receive a refund for classes dropped through the drop deadline published in the online class schedule. Students should refer to the schedule as varying session lengths are offered in any given semester. Refunds will not be issued for classes dropped after the published drop deadline for the session.

Dropping a course means officially canceling the registration for a course on or before the published drop deadline and allows for a tuition refund. Registration in the course will not appear on the student’s transcript, and the student will not receive a grade for the course.

Students shall be eligible for a refund only for those credit hours dropped during the drop period. An official drop for students becomes effective if the student drops online by the published deadline or on the date that the completed and signed drop form is received by the Admissions and Records Office, not the date of the last class attended, unless the two days coincide. If a class is canceled, tuition for that course will be refunded in full. Students are responsible for ensuring that they either drop online or submit drop forms to appropriate offices by the published deadlines.

For tuition payments made on campus, refund checks are mailed from the Tuition Management System (TMS) approximately two weeks after the drop deadline.

For payments made online via RCC’s website, refunds will be issued back to the credit card used for the online payment. Tuition refunds will not be authorized after the refund date.

More information on refund options is available on the RCC website.

Note: Financial aid recipients who totally withdraw from college before 60 percent of the semester is completed fall under a return of Title IV funds procedure. Funds will be refunded according to U.S. Department of Education regulations. Funds may be refunded to a financial aid grantor. Course load reductions may reduce the amount of financial aid awarded. The financial aid office should be contacted for further details.

Auditing a Course

Students may register for a course on an audit basis, in which case they are exempt from taking the course examinations. Students requesting to audit a course must register, pay regular tuition and fees, and complete the audit form. The audit form must be approved by the course instructor and academic dean.

Changes from audit to credit or credit to audit must be made by the last date to add/drop for the session. These dates are published in the Academic Calendar each semester.

Audited courses carry no credit and do not count as part of the student’s course load. Students desiring to earn credit for a previously audited course must re-enroll in the course for credit and pay regular tuition and fees to earn a grade other than “X.” Advanced standing credit will not be awarded for a previously audited course.

Senior Citizen Higher Education Act

The Virginia Senior Citizens Higher Education Act of 1974 and amendments allow senior citizens to take classes at no charge under certain circumstances. Before the beginning of the semester in which enrollment is desired, the senior citizen must have (1) reached the age of sixty and (2) had legal domicile in Virginia for at least one year.

A senior citizen is entitled to enroll and pay no tuition on a space-available basis for the following types of courses:

• Credit courses if taxable individual income did not exceed $23,850 for Virginia income tax purposes for the previous year. (Must provide a copy of Virginia state income tax return)
• Credit courses for audit (no credit) - eligible regardless of income level.

Additionally:

• Senior citizens must submit an application for admission to RCC.
• The registration process will include a determination of income eligibility for those wishing to take courses for academic credit. A copy of the current Virginia tax return is required.
• Tuition-paying students are accommodated in courses before senior citizens participating in this program may enroll.
• If qualified, senior citizens shall pay no tuition or fees for courses, except fees established for the purpose of paying for course materials such as laboratory fees, subject to a determination by the institution of its ability to offer the course or courses for which the senior citizen registers.
• If a senior citizen applies for free tuition AFTER registering and paying for a class, the individual is not eligible for a refund for that class.
• RCC reserves the right to cancel any class.
• Audit enrollment is limited to three courses per semester.

To enroll in credit courses, go to the Admissions and Records Office on either campus. Please note that senior citizens cannot register until the first day of the class. However, senior citizens pursuing a degree who have completed seventy-five percent of degree requirements can enroll at the same time as tuition-paying students.

Refunds, Credits, and Reinstatement as a Result of Military Service

Rappahannock Community College provides for the tuition relief, refund, and reinstatement of students whose service in the uniformed services has required their sudden withdrawal or prolonged absence from their enrollment. Service in the uniformed services is defined as service (whether voluntary or involuntary) on active duty in the Armed Forces, including such service by a member of the National Guard or Reserve, for a period of more than 30 days under call or order to active duty of more than 30 days.

1. Tuition and Required Fees
   Should a student be ordered to active duty (for reservists) or be mobilized (active military) as described in the Code of Virginia, Section 23.1-207, and the State Council’s Virginia Tuition Relief, Refund, and Reinstatement Guidelines, and he/she requests to be withdrawn from the college after the census date, the student may elect either to be deleted from the registration file and be awarded a full refund or to be administratively withdrawn with no refund and assigned a grade of “W”.
   The student must provide written notice to the college Registrar within 30 days of the call to active duty or mobilization requesting either refund or administrative withdrawal. A copy of the student’s military orders is required as documentation. The request may be submitted by mail or by fax. Should the student elect to receive a refund, RCC provides, at the request of the student, for such refunds to be retained and to be applicable to tuition and fees charged in the semester or term in which the student returns to study.
2. Deposits
   RCC currently has no programs or services requiring deposits from students.
3. Textbooks
   The process for refunds for textbooks is available on the Follett Bookstore website.
4. Academic Credits and Grades
   Students who are called to active duty or are mobilized, meaning serving in the uniformed services, as described in Virginia Tuition Relief, Refund, and Reinstatement Guidelines have the opportunity to receive an incomplete grade (“I”) until released from active duty (for reservists) or mobilization (for active military personnel). All course requirements shall be completed within one year from the date of release from active duty or mobilization. Students may be given the option of taking their examinations prior to regularly scheduled times as an exception to VCCS policy 5.6.1 in accordance with the Virginia Tuition Relief, Refund, and Reinstatement Guidelines. Students receiving financial aid or veteran’s benefits will have their active duty or mobilization status considered when Satisfactory Academic Progress (SAP) evaluations are conducted, and appeals will be considered on a case-by-case basis.
5. Reinstatement
   Students in good academic standing who are called to active duty or are mobilized are assured a reasonable opportunity to be reinstated in the same programs of study without having to re-apply for admission if they return to the same community college after a cumulative absence of not more than five years so long as the student provides notice of intent to return to the institution not later than three years after the completion of the period of service. Notice of intent to return must be provided in writing to the college Registrar prior to the last day to add/drop for any given semester in which the student wishes to return. Notice may be provided by mail or fax and must include a copy of the student’s military orders.
6. Dissemination of Information
   Students will be notified annually of this policy by way of RCC student email.
   Additionally, this policy will appear in the online RCC Catalog and Student Handbook. The Office of the Dean of Student Development is responsible for dissemination of this policy.

Paying Tuition

Tuition payment is due in full at the time of registration, with the exception of early registration periods. If tuition is not paid at this time (or charged to a scholarship, grant, payment plan, or 3rd party contract), the registration will be canceled, and the student must re-register. Payment of tuition entitles students to use the library, bookstore, parking lot, student lounge, and other facilities of the college. Tuition payment can be paid by cash, money order, personal check, MasterCard, Visa, or American Express. A $35 charge will be applied for returned checks. After two returned checks, additional financial transactions must be made using cash, money order, certified check, or credit card.

• In Person
  Tuition can be paid by cash, check, Master Card, VISA, Discover, or American Express at the Cashier’s window in the Business Office at the Glenns or Warsaw campus. Payments may be made during regular business and registration hours. In order to facilitate timely processing of the payment, students should have their student ID number (EMPLID) available. Partial payments and checks in excess of tuition cannot be accepted.
• Web Payment
  Students can access the student information system (SIS) to pay tuition online. Once logged into SIS, go to the Student Center page, then choose the Quikpay option.
• Mail
  Checks for the exact amount due can be mailed to the Business Office on either campus:

RCC Business Office
12745 College Drive
Glenns, VA 23149

RCC Business Office
52 Campus Drive
Warsaw, VA 22572

Students should enclose their student ID number (EMPLID) with any payments submitted by mail. 

• Drop Box 
  For students who wish to pay by check, they may also use the Business Office After Hours Drop Box located to the left of the front door at both the Glenns and Warsaw Campuses. Please enclose your student ID  number (EMPLID) with any payments submitted in the drop box.
   
• Nelnet Campus Solutions
  To help meet students’ educational expenses, RCC offers the Nelnet Campus Commerce Payment Plan. For a non-refundable fee, Nelnet allows students to pay tuition in monthly payments. Students can make payments automatically from a checking or savings account or by credit card. This payment plan is not a loan program, and there is no credit check. The earlier the students register, the more payment options are available to the student. Students must be registered for courses before they can sign up for the Nelnet payment plan. Nelnet payment plan dates are posted for students on the RCC website.

NOTICE: Students must provide their checking, savings, or credit card account information for this plan. Nelnet automatically drafts the monthly payments from the account provided.

In-State Tuition Eligibility

Eligibility for in-state tuition is determined by using State Council of Higher Education guidelines pertaining to Section 23.1-502, Chapter 5 of the Code of Virginia. The college makes an initial determination of a student’s eligibility for in-state tuition rates based on the information provided by the applicant and/or the applicant’s parent, legal guardian, or spouse on the domicile portion of the application for admission. Online applicants certify that they have provided accurate information on behalf of parents, legal guardians, and spouses.

Generally, in order to be eligible for in-state tuition rates, the student must have been legally domiciled in Virginia for a period of at least one full year prior to the beginning of the planned semester of enrollment at the college. Domicile is a technical, legal concept which means more than simple residency in the Commonwealth of Virginia. In order to be considered a Virginia domiciliary, a student must demonstrate through clear and convincing evidence the intention to remain in Virginia indefinitely. It involves the intent to be a Virginian and the unqualified intention to remain so. The burden of proving domicile rests with the applicant.

The intent of domicile is evidenced through the filing and payment of state income tax, voter registration, automobile registration, driver’s license, and other qualifying documentation. All applicants to the college who claim entitlement to Virginia in-state tuition rates must complete the domicile items on the application for admission and may be required to provide documentation. A student under the age of 24 generally assumes the domicile of the parent or legal guardian. Domicile for these students is based on their parents’ or legal guardians’ domicile. Additional information about eligibility may be obtained from the Admissions and Records Office.

More information on the Domicile Appeal Process can be found on the website.

Changing Status: Students who initially enter the college as out-of-state students and believe they have subsequently achieved Virginia domiciliary status should complete and submit the Domicile Determination Form to the Admissions and Records Office. Supporting documentation may be required. If a determination is made in the student’s favor, the student will become eligible for in-state tuition rates for the next semester in which the student enrolls.

For more information about in-state tuition and reduced rate tuition eligibility, please refer to Section 23. 1, Chapter 5 of the Code of Virginia.